BOARD of DIRECTORS MINUTES
April 15, 2011
The
Illinois Repeater Association Board of Directors meeting for April 15, 2011 was
called to order by IRA President
IRA
Officers Present:
President:
Richard Ranson, KD9Q
Vice
President Tim Childers, KB9FBI
Secretary/Treasurer
Larry Schroeder, KA9KDC
Directors-
-
Al Wolfe, K9SI.
William Kraus, KA9FER
Stephen Craig, WD9CIR
Milt Forsberg, K9QZI
Staff
Present:
Aaron Collins, N9OZB, Frequency Coordinator
Fred Seibold, W9FWS, Newsletter Editor.
Guests
Present:
Dave Karr, KA9FUR,
___________________________________________________________________________
Request of additional
items to be added to the agenda:
Items
identified for discussion during Committee Reports and New Business.
Minutes of Previous Meetings: KA9FER moved and WD9CIR seconded a motion to approve the board
minutes as previously published in the 2011
printed newsletter and website.
Motion carried by unanimous voice vote.
Treasurer's Report:
Treasurer’s
report: Secretary/ Treasurer, KA9KDC, read the treasurer's for
the period of April 2010 to April15, 2011.
As of April 15th
(before meeting) there were : 121 members (with additional expected for
renewal at next days General Meeting).
Some few members have paid for memberships for several years in
advance. Treasury/account
details read & reviewed with biard; and available from IRA Treasurer. “Account balance is stable year over year”.
K9SI moved and KA9FER seconded a
motion that the report be accepted. The motion carried by voice vote.
COMMITEE REPORTS:
v Frequency Coordinators Report : Aaron Collins, N9OZB, IL
Frequency Coordinator gave a review of past years coordination and
actions.
o
Processed 37 repeater applications, prior year (2010) were 59.
o
Grented 33 coordinations, last year there were 8.
o
Decoordinated 29 systems, last year were 12.
o
Processed “countless” NOPC’s from adjacent states.
o
Annual Update Forms 509 pages to 307 addressees and second notice 88 pages to 59
holders of coordination.
o
Discussion of whether some sort of State PL Plan can be formed (amongst
board)
o
Reported on success of the narrower forms of digital systems, such as
Dstar and the 2 coordinations within one convential analog slot successes.
o
Wait List :9 VHF pending requests [2 are for
D-STAR digital systems].
o
Most repeater bands are completely allocated; especially NE Illinois
and
v Technical Committe Report : The board will continue search for potential
fill for this slot.
A
motion to accept the committee reports was made by KA9FER and seconded by
KA9KDC. The motion was passed by voice vote.
Old Business:
Change of
New Business
:
· Bylaw update proposal – presented by K9SI. Current ByLaws unchanged since ’93; a few of rules could use update to be more inline with present organization operations.
1. Update the Membership classification section. “Regular Members shall be in good standing if dues are paid by the beginning of the Annual Meeting in the year they are due” Also discussed role of “associate” membership.
2. Defintion of board of directors; with offices to be filled from board of directors
Following considerable discussion, defintion of board of directors proposal to ammend bylaws was tabled for the present time. Article III; Section 4 “Dues” covered by proposal #1 above, will be proposed at the next days General Membership meeting (4-16-2011)
· ARRL SPECTRUM DEFENSE Fund – donation will be proposed by board at the next days General Membership meeting for acceptance. Proposed amount would be $1000-- the organization has similar donation in 2008 & 2010 (for $500)
Additional Board Inputs and
Discussion:
v (K9QZI): Recommends board meetings more than once a year. While email distribution helps communicate ongoing tasks of the organization, some forum for discussions either at various points in state, or telephone conference.
v (K9QZI): presented concerns that of past coordination handlings and bad perceptions that exist from a series of past “emails” related to handlings. Highlighted that organization needs to pay attention to details, and his interest to join into the organization is to “help” better such handlings in future.
v SNP pair status/ Coordinator (N9OZB) needs to ensure that repeaters on SNP pair/ specfically Peoria system understands that they are on “Shared Non-Protected” repeater frequency-pairs.
v (KD9Q): Led discussion on “death” of repeater holders of coordination/repeater owners” Example given of large system that existed and on death of individual holder, left concerns of coordination succession or recoordination proceedings… SUGGEST by board that at next days Annual Meeting AND next Newsletter membership gets reminded that they should take responsibility to ensure coordinations are properly established; and when appropriate coodinatinated as club or/ organization “Holder of Coordination”. Aaron, N9OZB will write newsletter article on “good” maintenance of Holder of Coordination status.
v
(KA9FUR):
Status for
v For 2012: Work with Conference site to have easier accessible board meeting site. Physical stairs to “Eastland Room” issue. Attempt to arrange ground floor room for Friday night meeting in 2012.
Adjournment: KA9KDC moved and KB9FBI seconded that the IRA Board of
Directors' Meeting be recessed until after the annual meeting on April 16,
2011. Motion passed by unanimous voice
vote. The meeting was recessed at 11:20 PM.
Respectfully
submitted,
Larry
Schroeder, KA9KDC
Secretary/Treasurer,
Illinois
Repeater Association Inc.
Annual Meeting Minutes
APRIL 16,2011
Call to order: The meeting was called to order by IRA president
(74 members present or
represented by proxy/ 71 ballots issued)
Introduction of Officers and Attendees: KD9Q asked everyone to introduce themselves and
identify the repeater(s) they represent. There were 74 persons present
Also
present was
__________________________________________________________
Approval of prior meeting minutes: KB9APW moved and KA9ZXN seconded a motion that the
minutes of the 2010 annual meeting be approved as published in the IRA
newsletter (and website). Motion carried by unanimous voice vote.
Treasurer’s report: Secretary/
Treasurer, KA9KDC, read the treasurer's for the period of April 2010 to April
15, 2011. …
As of April 15th
(before meeting) there were …. 121 members
[ 103 members paid
through 2011; 12 through ‘2012, 3 thru ’13,
and 3 thru ’15 ]
--- During meeting checkin an addtional 50
membership checks were received
N9JWI moved and N9ABF seconded a motion that the report be
accepted. The motion carried by voice
vote.
Coordinator’s report: President KD9Q introduced Aaron Collins, N9OZB
Frequency Coordinator, and thanked him for his efforts in the past year. Aaron
presented his written report that highlighted the activity in the past
year. Aaron noted that the effort
taken to have a 2nd notice mailing for annual update had beneficial
results for getting a number of repeaters to provide more accurate information,
as well as reduce the number of systems that are at risk of decoordination for
failing to provide annual updates.
Aaron highlighted the
value of the "coordinators toolkit" software is in performing
coordination work. This is a software package engineered by
Highlights for 2010-2011
Coordination Activity:
o
Processed 37 repeater applications, prior year (2010) were 59.
o
Grented 33 coordinations, last year there were 8.
o
Decoordinated 29 systems, last year were 12.
o
Processed “countless” NOPC’s from adjacent states.
o
Annual Update Forms 509 pages to 307 addressees and second notice 88 pages to 59
holders of coordination.
o
Discussion of whether some sort of State PL Plan can be formed (amongst
board)
o
Reported on success of the narrower forms of digital systems, such as
Dstar and the 2 coordinations within one convential analog slot successes.
o
Wait List :9 VHF pending requests [2 are for
D-STAR digital systems].
o
Most repeater bands are completely allocated; especially NE Illinois
and
A motion to accept the
coordinators report was made by W9XA and seconded by KA9LFU.
The motion was accepted by
voice vote.
Technical Committee report: Position : VACANCY
Interested parties should
contact President and board -- in mean time a board member (KA9FER)
will be designated to coordinate any technical issues, that the Coordinator can
not handle.
Wait List policy was
stated (requesters must have annual communication and updates with the
technical committee to be maintain on the wait list)
President’s
report:
Presentation summary
included:
> “Electronic Age” and the ability to handle
responsibilities of organization electronically.
Particularly the presidents
role, and his interest & engagement from his remote location
Email communication
within board and by coordinator is sent to all board members
to
ensure the organization is effectively following issues, concrens and actions.
> Thanking the board and committee
chairs for their work.
In particular
for Aaron Collins work doing repeater frequency coordination.
> Importance
of communicating with congress with respect to upcoming legislation that could
affect our amateur spectrum and availability of frequencies for repeaters, such
as HR607 which has aims to affect 400Mhz band
allocation. It was noted that mailing your
comments and support/non-support to the ARRL lobby staff is very essential to
getting our input heard,
A motion to accept the presidents report was made by KA9SZW and seconded by W9XA.
The motion was accepted by
voice vote.
Election of Officers/Directors:
For this year: President, Vice-Pres, Sec-Treasurer &
two bard directors require election.
(2
YEAR TERMS):
Current Board is:
President-
Vice President- Tim
Childers-KB9FBI
Secretary/Treasurer- Larry
Schroeder-KA9KDC
Directors-
(2009-2011) Al Wolfe-K9SI
William Kraus-KA9FER
(2010-2012) (Stephen Craig-WD9CIR Milt Forsberg-K9QZI) <= RETAINED
NOMINATIONS: Nominations were:
(W9XA presented nomination slate of:)
PRESIDENT = KA9FER (Bill Kruas)
VICE-PRESIDENT = KB9FBI (Tim Childers)
SECRETARY-TREAS = KA9KDC (Larry Schroeder)
DIRECTOR 2011-2013= K9SI
(Al Wolfe)
KD9Q (Rich
Ranson)
Nominations
closed: motion by K9BF; second NT9H
Motion
for Acclamation by Voice Vote: N9JWI; second N9ABF
Elected by voice
vote.
Old Business:
n
Discussed
location for IRA annual meetings. general consensus that the EASTLAND SUITES facility,
New Business:
Repeater Coordination software: KA9SZW made a motion to donate $200 to
Donation to ARRL Spectrum Defense Fund: Board presented their ecommendation that $1000. be
donated to the fund, similar to donation action in 2008 & 2010(which were
for $500). KA9KDC presented motion,
Seconded by AB9EE. Motion passed by
voice vote.
Bylaws- “Membership Renewal”: Board presented the recommendation to membership
change Bylaws Article III section 4; which currently reads:
“Regular Members shall be
considered to be not in good
standing if dues are not paid by April 1st.”
To be:
“Regular Members shall be considered to be
in good standing if dues are paid by the beginning of the Annual Meeting in the
year they are due”.
N9JWI motion for change, Seconded by KA9ZXN.
Motion by W9XA for acclamation by Voice Vote; N9JWI
second. All voted in favor./Passed.
Explore Interorganization/arrangements with
adjacent state coordination organizations: Dave Karr, KA9FUR, [WI state
rptr coordinator] addressed the meeting with facts and perspective on the need
to ensure that our state coordination entities remain healthy and active. In some cases adjacement states have only a
few individuals doing the task, and sometimes are not getting state-wide
participation in meetings and actions taken.
NT9H made motion that IL RPTR ASSOCIATION enter into discussions with
adjacent state organizations for potential cooperation, support and/or improvements. Accepted by voice vote.
---------------
General discussion topics (no specific motions):
Death of Holder of Coordination: KD9Q/president communicated that repeater
owners/holders of coordination should ensure that they have their systems as
having secondary trustee, or coordination as an oganization to protect against
issues should the primary owner/holder of coordination die. (unfortunately
deaths have been occurring leading to loss of coordinations or other issues)
Board Meetings/teleconfernce sessions: In 2012:
the board will meet several times via teleconference.
Online / Electronic coordination updates: . Online updates and
coordination were discussed. Software is extensive and cost prohibitive to
formulate this process. Paper forms are still ideal at this time for the ease
of the coordinator.
Adjournment: There being no further business before the body a motion to adjourn was
made by N9JWI and seconded by KB9APW and approved by a unanimous voice vote.
The meeting was adjourned at 11:28 AM
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary /Treasurer
Illinois Repeater Association Inc.
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BOARD of DIRECTORS MINUTES
April 16, 2011
The meeting of the Board of
Directors of the Illinois Repeater Association was called to order by IRA President KD9Q at
11:34 AM at the Eastland Suites Bloomington/Normal,
IRA Officers Present: Outgoing President(now board member):
Rich Ranson, KD9Q; New President
(former board member) Bill Kraus, KA9FER - Vice President KB9FBI- Secretary/Treasurer
KA9KDC - Directors:
2010-2012 board members: Milt
Forsberg K9QZI, and Stephen Craig, WD9CIR
,
2011-2013 board members: Al
Wolfe K9SI, , and Rich Ranson KD9Q
,
IRA officers absent: None.
Committee and Frequency
Coordinator Appointments: President
appointed Aaron Collins, N9OZB to serve as Frequency Coordinator for
the next year.
KA9FER moved and KB9FBI
seconded that this appointment be confirmed.
President Appointed <no – one> to serve as IRA Technical Committee Chairman.
- as
search for candidate is in progress. In
mean time KA9FER will
aid in technical consultation when needed.
President appointed Fred
Seibold, W9FWS, to
serve as Newsletter Editor.
K9SI moved and KD9Q seconded a motion that
these appointments be confirmed.
** passed by a unanimous voice vote.
NFCC Delegate: KD9Q moved and K9SI seconded a motion that: “The IRA
President shall cast all NFCC ballots on behalf of the IRA, and that the IRA
Vice President shall do so in the absence or incapacity of the IRA President,
or by the direction of the IRA President.”
Motion passed by unanimous voice vote.
Adjournment: KD9Q moved
and K9SI seconded that the IRA Board of Directors meeting be adjourned. Motion passed by unanimous voice vote.
The meeting adjourned at
12:15 April 16, 2011.
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary/Treasurer,
Illinois Repeater Association Inc.