BOARD of DIRECTORS MINUTES
April 23, 2010
The
Illinois Repeater Association Board of Directors meeting for April 23, 2010 was
called to order by IRA President
IRA
Officers Present:
President:
Richard Ranson, KD9Q
Vice
President Tim Childers, KB9FBI
Secretary/Treasurer
Larry Schroeder, KA9KDC
Directors-
-
Al Wolfe, K9SI.
William Kraus, KA9FER
Stephen Craig, WD9CIR
note: director:
Stephen Look, KA9SZW (unable to attend 2010 meeting)
Staff
Present:
Aaron Collins, N9OZB, Frequency Coordinator
Fred Seibold, W9FWS, Newsletter Editor.
Guests
Present:
Dave Karr, KA9FUR,
___________________________________________________________________________
Request of additional
items to be added to the agenda:
Items
identified for discussion during Committee Reports and New Business.
Minutes of Previous
Meetings:
KA9FER moved and KB9FBI seconded a motion to approve the board
minutes as previously published in the 2009-2010 printed newsletter and
website. Motion carried by unanimous
voice vote.
Treasurer's Report:
Treasurer’s
report: Secretary/ Treasurer, KA9KDC, read the treasurer's for
the period of April 2009 to April 23, 2010.
As of April 23th
(before meeting) there were : 118 members …..
KA9FUR moved and K9SI seconded a
motion that the report be accepted. The motion carried by voice vote.
COMMITEE REPORTS:
v Frequency Coordinators Report : Aaron Collins, N9OZB, IL
Frequency Coordinator gave a review of past years coordination and
actions.
v Technical Committe Report : Bob Shepard, KA9FLX stepped
down mid year. Thus there was no
technical report, beyond the coordination status. The board will search for potential
replacements. Bob was recognized as having provided some
some good service during the time he held the position.
A
motion to accept the committee reports was made by KB9FBI_and seconded by KA9FER.
The motion was passed by voice vote.
Old Business:
Pending change of
New Business
:
· ARRL SPECTRUM DEFENSE Fund (proposed by K9SI) – donation will be proposed by board at the next days General Membership meeting for acceptance. Proposed amount would be $500.00 -- the organization has similar donation in 2008. The value is roughly equivalent to the funding received from ARRL repeater directory contributions.
· Simplifiction of certain forms of coordination data changes. The board discussed that some forms of data change should not be needing adjacent state approvals and “construction” intervals. Specifically ADMINISTRATIVE Change such as a Callsign Change on a repeater/system, where there is NO change to the “Holder of Coordination” (for instance same organization) can be immediately handled without delay by the IRA Frequency Coordinator.
· Related to above, the board also discussed that various parameters listed in “IRA Guide to Maintaining Coordination” document on the website, is listing too many parameters that would require recoordination. Aaron will revise this document with the simplifictions discussed.
Additonal topics discussed with no specific motions or actions were:
· IRA role in Dealing with Uncoordinated Repeaters
· Actions w/rt to “Paper Repeaters” (repeaters that coordinate with IRA, but in reality don’t exist)
· Digital Registry “Clearinghouse” – IRA coordinator should maintain data on frequencies in use for digital activity; on non-coordination basis. If such systems provide information to the coordintor, it should get listed in our records, as information. It would not be listed in repeater directories or considered coordinated however.
· Shared Non-protected repeaters // IRA has desgnated SNP pair(s).
Adjournment: KA9KDC moved and KA9FER seconded that the IRA
Board of Directors' Meeting be recessed until after the annual meeting on April
24, 2010. Motion passed by unanimous
voice vote. The meeting was recessed at 11:55 PM.
Respectfully
submitted,
Larry
Schroeder, KA9KDC
Secretary/Treasurer,
Illinois
Repeater Association Inc.
----------------------------------------------------------------------------------------------------------------------------
Annual Meeting Minutes
APRIL 24,2010
Call to order: The meeting was called to order by IRA president
Introduction of Officers and Attendees: N9YAY asked everyone to introduce themselves and
identify the repeater(s) they represent. There were 61 persons in attendance
representing 83 unique
Also
present was
__________________________________________________________
Approval of prior meeting minutes: WD9HSY moved and KA9ZXN seconded a motion that the
minutes of the 2008 annual meeting be approved as published in the IRA
newsletter. Motion carried by unanimous voice vote.
Treasurer’s report: Secretary/
Treasurer, KA9KDC, read the treasurer's for the period of April 2009 to April
23, 2010. …
As of April 23th
(before meeting) there were …. 118 members
[ 91 members paid
through 2010; 19 through ‘2011, 5 thru ’12, 1 thru ’14 and 2 thru ’15 ]
&& During meeting
checkin an addtional 35 membership checks were received
N9JWI_ moved and KB9LNK seconded a motion that the report be
accepted. The motion carried by voice
vote.
Coordinator’s report: President KD9Q introduced Aaron Collins, N9OZB
Frequency Coordinator, and thanked him for his efforts in the past year. Aaron
presented his written report that highlighted the activity in the past
year. Aaron noted that the effort
taken to have a 2nd notice mailing for annual update had beneficial
results for getting a number of repeaters to provide more accurate information,
as well as reduce the number of systems that are at risk of decoordination for
failing to provide annual updates.
Aaron highlighted the
value of the "coordinators toolkit" software is in performing
coordination work. This is a software package engineered by
Some
of the data presented:
58 coordinations in 2009-2010; 8
applications in progress
12 systems decoordinated/ or relinguished
478 annual required-reply repeater “survey
forms” mailed.
About 2/3rds of
retruned forms on 1st mailing.
Waiting List: 10 pending requests for 2
meter pairs; 2 for UHF.
A motion to accept the
coordinators report was made by N9RBQ and seconded by WD9HSY.
The motion was accepted by
voice vote.
Technical Committee report: Position : VACANCY.
(Robert Shepard, KA9FLX, mid-year retired from position)
Interested parties should
contact President and board -- in mean time a board member will be
designated to coordinate any technical issues, that the Coordinator can not
handle.
Wait List policy was
stated (requesters must have annual communication and updates with the
technical committee to be maintain on the wait list)
President’s
report:
Presentation summary
included:
> “Electronic Age” and the ability to handle
responsibilities of organization electronically.
Particularly the presidents role, and his interest & engagement from his
remote location
> Thanking the board and committee chairs
for their work.
In particular
for Aaron Collins work doing repeater frequency coordination.
> discussed NFCC role. Recent efforts to clarify the NFCC
decoordination of entities that are not active or have no real role in repeater
coordination.
A motion to accept the presidents report was made by KA9KDC and seconded by W9WTF.
The motion was accepted by
voice vote.
Election of Officers/Directors:
For this year: only two bard directors require election.
(2
YEAR TERMS):
Current Board is:
President-
Vice President- Tim
Childers-KB9FBI
Secretary/Treasurer- Larry
Schroeder-KA9KDC
Directors-
(2008-2010) (Stephen
Craig-WD9CIR Steve Look-KA9SZW)
(2009-2011) Al
Wolfe-K9SI William
Kraus-KA9FER
TWO DIRECTOR SLOTS ARE TO BE ELECTED
for the 2010-2012 slots
Nominations
from the floor were:
K9QZI Milt
Forsberg
WD9CIR Stephen Craig
WD9SHSY made a motion that
all nominees be declared elected for the two biard member slots.
Accepted
by voice vote.
Old Business:
n
Discussed
location for IRA annual meetings. general consensus that the EASTLAND SUITES facility,
New Business:
Repeater Coordination software: N9JWI made a motion to donate $200 to
Donation to ARRL Spectrum Defense Fund: Board presented their ecommendation that $500. be donated to the fund, similar to donation action in
2008. KA9KDC presented motion, Seconded
by WD9HSY. Motion passed by voice vote.
Simplification of some data changes in coordinated
repeater parameters:
KD9Q/president stated the actions the board took at board meeting for
Administration-only changes to repeater data, that
will not require adjacent state acceptance and construction intervals before
change being made. The adminstration of
callsogn changes when there is no change to the “HOC” (Holder of Coordination)
will be handled by the Coordinator and not require re-coordination or detailed
paper work.
Recognition of “former” technical committee lead
KA9FLX: K9SI proposed recognition
be considered by board/amount of funds to be up to board for award. KA9ZXN second. Voice
vote passed.
---------------
General discussion topics (no specific motions):
Simplification of some data changes in coordinated
repeater parameters:
KD9Q/president stated the actions the board took at board meeting for
Administration-only changes to repeater data, that
will not require adjacent state acceptance and construction intervals before
change being made. The adminstration of
callsogn changes when there is no change to the “HOC” (Holder of Coordination)
will be handled by the Coordinator and not require re-coordination or detailed
paper work.
Online / Electronic coordination updates:
v
W9XA queried
about online interfaces for annual updates
v
Aaron/coordinator pointed out the needed front-end work &
effort
v
KD9Q stated
issues on authentication, signatures / account management, etc, would be
additional concerns and overhead.
v
KA9FUR
discussed what present software can
support, and the current bar code and SW implementations
v
KC6VVT
suggested that a National (NFCC?) discussion be had on electronic coordination / online
capabilities.
v
Aaron/coordinator
stated that present system does allow for “electronic” communication, such as PDF
files of the returned forms, and the use of bar code form reading at his end.
D-STAR Digital registration for Simplex system: presently only repeaters and their related link
usages are coordinated by IRA. Other
forms of simplex usage may be volunteered to IRA, but is not coordinated.
ARRL Repeater Directory listings/conern over some
attributes and their verification:
KC6VVT stated that some attributes such as Emergency access, ARES RACES
affliation, emergency power are not accurate.
Question those that are listed.
KA9FUR pointed out that the ARRL sets the features that can be listed,
and issues with the set of features provided should go to the ARRL editor , Steve Ford --
IRA data for such features is what ever the repeater system said they
are – we can not enforce their listing of such codes.
Adjournment: There being no further business before the body a motion to adjourn
was made by WD9HSY and seconded by W9XA and approved by a unanimous voice vote.
The meeting was adjourned at _11:05 AM
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary /Treasurer
Illinois Repeater Association Inc.
----------------------------------------------------------------------------------------------------------------------------
BOARD of DIRECTORS MINUTES
April 24, 2010
The meeting of the Board of
Directors of the Illinois Repeater Association was called to order by IRA
President KD9Q at 11:14
AM at the Eastland Suites
Bloomington/Normal,
IRA Officers Present: President
KD9Q - Vice President Timothy Childers, KB9FBI- Secretary/Treasurer
IRA officers absent: None.
Committee and Frequency Coordinator
Appointments: President appointed
Aaron Collins, N9OZB to serve as Frequency Coordinator for the next year.
WD9CIR moved and K9SI
seconded that this appointment be confirmed.
KD9Q Appointed <no – one> ____ to serve as IRA
Technical Committee Chairman.
- as
search for candidate is in progress. In
mean time Board director: KA9FER will aid in technical consultation when
needed.
KD9Q appointed Fred Seibold,
W9FWS, to serve as Newsletter Editor.
WD9CIR moved and KB9FBI seconded a motion that these appointments be confirmed.
** passed by a unanimous voice vote.
MACC Director Appointments: KD9Q appointed KB9FBI and W9GIG to serve as MACC
Directors for the next 12 months, and N9OZB to serve as MACC Frequency
Coordinator.
WD9CIR moved and _KB9FBI
seconded a motion that the IRA Board of Directors confirm
these appointments. Motion passed by
unanimous voice vote.
NFCC Delegate: K9QZI moved and KB9FBI_ seconded a motion that: “The
IRA President shall cast all NFCC ballots on behalf of the IRA, and that the
IRA Vice President shall do so in the absence or incapacity of the IRA
President, or by the direction of the IRA President.” Motion passed by unanimous voice vote.
KA9KDC proposed and motioned
that a plaque recognition be provided to Bob Hajek and Bob Shepard for upto
$100.00 each. Second
by KA9FER. Voice vote = passed.
Adjournment: KA9FER moved
and KB9FBI seconded that the IRA Board of Directors meeting be adjourned. Motion passed by unanimous voice vote.
The meeting adjourned at 11:17
AM April 24, 2010.
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary/Treasurer,
Illinois Repeater Association Inc.