BOARD of DIRECTORS MINUTES
April 24, 2009
The
Illinois Repeater Association Board of Directors meeting for April 24, 2009 was
called to order by IRA President
IRA
Officers Present:
President:
Richard Ranson, N9YAY ** [VIA PHONE/TELECONFERENCE]
Vice
President Tim Childers, KB9FBI
Secretary/Treasurer
Larry Schroeder, KA9KDC
Directors-
-
Al Wolfe, K9SI.
William Kraus,
KA9FER
Stephen Look, KA9SZW
Stephen Craig, WD9CIR
Staff Present: Aaron Collins, N9OZB, Frequency
Coordinator.
Robert Shepard, KA9FLX, Technical Committee
Chairman.
Fred Seibold, W9FWS, Newsletter Editor.
Guests
Present:
Dave Karr, KA9FUR,
___________________________________________________________________________
President,
Richard Ranson, N9YAY, explained the work
circumstances that affected his inability to be present at the annual
meeting. Through the facilities of the
Minutes of Previous
Meetings:
KA9KDC moved and KA9SZW
seconded a motion to approve the minutes as previously published in the
newsletter. Motion carried by unanimous
voice vote.
Treasurer's Report:
Treasurer’s
report: Secretary/ Treasurer, KA9KDC, read the treasurer's for
the period of April 2008 to April 24, 2009.
As of April 24th
(before meeting) there were : 123 members ….. (with
54 members still due for renewal from 2008)
- Note that expect
renewals and additional new members occur at General Mtg (tomorrow).
KB9FBI moved and KA9FER seconded a
motion that the report be accepted. The motion carried by voice vote.
COMMITEE REPORTS:
v Frequency Coordinators Report : Aaron Collins, N9OZB, IL
Frequency Coordinator gave a review of past years coordination and actions.
A
motion to accept the coordinator report was made by KB9FBI and seconded by K9SI.
The
motion was passed by voice vote.
v Technical Committe Report : Bob Shepard,
KA9FLX gave a summary of issues and active topics related to coordination. Discussion of a
emerging technology, concerns and coordination guidelines for digital repeaters,
plans for technologies that utilize narrow FM in terms of separation &
coordination. Review of handling for
narrowband assignments established last year and systems results of test
operations that fit the 2007 allocations & layout. For the "waiting list" there are 6
on the list maintained by the Tech Committee Chairman.
o
The official policy is those waiting for repeater frequencies when none
are available in a specific area must keep the IL Repeater Assoc
technical committee chair informed by direct correspondence and updates on an annual
basis. If this annual update is not
made to the tech Committee the requestor will be not maintained on the
"wait list"
A
motion to accept the committee reports was made by KA9FER and seconded by KA9KDC.
The motion was passed by voice vote.
Old Business:
Discussion of Regionalized PLs - do formal
plan, Coordinator
recommends defacto values in regions; and works where
information exists to suggest PL
parameters that do not conflict with adjacent coordinated systems.
SNP (shared-NonProtected) Repeaters. Board requests registered
letter be sent by N9OZB, coordinator for present coordinated system(
New Business
:
SNP (Shared
Non-Protected) Repeaters
Motion by KB9FBI that the use of SNP pairs for repeaters, the Illinois Repeater Asscoiation will not provide COORDINATION for such SNP systems on SNP pairs (441.500 & 442.125). Any wording on coordination instructions or documentation will strik the words "to be coordinated" for SNP repeater information.
Motion made by KB9FBI and seconded by K9SI.
Interworking/support
for neighboring State Coordination organizations
Dave Karr, Wisconsin Frequency
coordinator who was present at the mmeting discussed
with the Board that
Packet
"Digital" simplex systems
Discussion of potential or value in incorporating listings for digital/packet entries to database. Concensus was Illiois Repeater Associations role is coordination of "Repeaters" in FCC defined repeater sub-bands; Coordinator does presently use information when available on any links that exist, to coordinate repeater links, etc.
Adjournment: KA9SZM moved and K9SI seconded that the IRA
Board of Directors' Meeting be recessed until after the annual meeting on April
25, 2009. Motion passed by unanimous
voice vote. The meeting was recessed at 11:37 PM.
Respectfully
submitted,
Larry
Schroeder, KA9KDC
Secretary/Treasurer,
Illinois
Repeater Association Inc.
----------------------------------------------------------------------------------------------------------------------------
Annual Meeting Minutes
APRIL 25,2009
Call to order: The meeting was called to order by IRA president
Introduction of Officers and Attendees: N9YAY asked everyone to introduce themselves and
identify the repeater(s) they represent. There were 45 persons in attendance
representing 72 unique repeater sponsors.
Also
present was
__________________________________________________________
Approval of prior meeting minutes: W9XA moved and KA9ZXN seconded a motion that the
minutes of the 2008 annual meeting be approved as published in the IRA
newsletter. Motion carried by unanimous voice vote.
Treasurer’s report: Secretary/
Treasurer, KA9KDC, read the treasurer's for the period of April 2008 to April
24, 2009. …
As of April 24th
(before meeting) there were ….
WA0LIS moved and N9JWI seconded a
motion that the report be accepted. The
motion carried by voice vote.
Coordinator’s report: President N9YAY introduced Aaron Collins, N9OZB
Frequency Coordinator, and thanked him for his efforts in the past year. Aaron
presented his written report that highlighted the activity in the past year. Aaron noted that the effort taken to have a
2nd notice mailing for annual update had beneficial results for
getting a number of repeaters to provide more accurate information, as well as
reduce the number of systems that are at risk of decoordination
for failing to provide annual updates.
Aaron highlighted the
value of the "coordinators toolkit" software is in performing
coordination work. This is a software package engineered by
A motion to accept the
coordinators report was made by KA9ZXN and seconded by WA9WTF.
The motion was accepted by
voice vote.
Technical Committee report: Robert Shepard, KA9FLX,
reported that details of years technical committee efforts was covered by the
Coordinator' report. Bob did stress
that repeater coordination information needs to be technically correct and
accurate to improve the associations efforts in handling coordination actions,
in particular he noted that numerous systems have have
incorrect ERP calculation/data, and physical specifications for their site.
Wait List policy was
stated (requesters must have annual communication and updates with the
technical committee to be maintain on the wait list)
Bob discussed the DSTAR
and digital coordination plan that was formulated at the 2007 meeting. It was noted that many other states have
followed the plan IL had formed when it came to layout of DStar
coordinations on 2m and 440.
President’s
report:
A motion to accept the presidents report was made by W9XA and seconded by W9DWP.
The motion was accepted by
voice vote.
Special Guest/Presentation: Dick Isley, (W9GIG)
ARRL Central Division Director
Dick thanked membership
and organization present for their support for his 9 years on the ARRL:
board. Dick explained the efforts of the
ARRL to work with the FCC to properly define "repeaters", as well as
significant federal court cases and legislation the ARRL is working to affect.
Dick brought up some
concerns he was aware of related to IRA organization responsiveness in
individual requests. Dick stressed to the organization, particularly board and
committees that inquires and communication needs to get promptly acknowledged
when received.
Election of Officers/Directors:
For this year: (2
YEAR TERMS):
PRESIDENT
VICE
PRESIDENT
SECRETARY-TREASURER
TWO DIRECTOR SLOTS ARE TO BE ELECTED
Nominations from the floor
were:
K9SI for Director , Nominated by W9XA
KA9FER for Director, Nominated by KC9KKO
W9FWS for Director, Nominated by N9RVQ
W9DWP for Director, Nominated by K9WSS
N9YAY for President, Nominated by KA9FLX
KA9KDC for Sec/Treas,
Nominated by KB9TVD
KB9FBI for VicePres,
Nominated by KA9FER
The motion was made to
close nominations by W9XA,
seconded by N9RBQ and carried by voice vote.
PAPER BALLOT for election
occurred.
Election Result:
President-
Vice President- Tim
Childers-KB9FBI
Secretary/Treasurer- Larry
Schroeder-KA9KDC
Directors- (2009-2011)
Al Wolfe-K9SI
William Kraus-KA9FER
Motion by W9XA to approve
election & destroy all cast Ballots, second by KC6VVT
Old Business:
n
KA9FLX, IRA
Technical Committee Chair, explained the clarified definition for SNP
(Shared-Non-Protected) Repeaters, that SNP systems are not coordinated,
rather information may be included in the coordination database but not given
any protection as normal coordinations. SNP UHF PAIRS are 442.125 & 441.5 (2009 newsletter had a
error in frequency).
WD9HSY
motion to accept SNP Update as presented, seond by
W9DWP. approved
by voice vote.
n
Discussed
location for IRA annual meetings. general consensus that the EASTLAND SUITES facility,
New Business:
Repeater Coordination software: W9XA made a motion to donate $200 to
---------------
General discussion topics (no specific motions):
Adjournment: There being no further business before the body a motion to adjourn
was made by K9XA and seconded by W9DWP and approved by a unanimous voice vote.
The meeting was adjourned at 11:15 AM
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary /Treasurer
Illinois Repeater Association Inc.
----------------------------------------------------------------------------------------------------------------------------
BOARD of DIRECTORS MINUTES
April 25, 2009
The meeting of the Board of
Directors of the Illinois Repeater Association was called to order by IRA
President N9YAY at
11:50 AM at the Eastland Suites Bloomington/Normal,
IRA Officers Present: President N9YAY
(*via phone) - Vice President Timothy Childers, KB9FBI- Secretary/Treasurer
IRA officers absent: None.
Committee and Frequency
Coordinator Appointments: President appointed
Aaron Collins, N9OZB to serve as Frequency Coordinator for the next year.
KA9KDC moved and KB9FBI seconded
that this appointment be confirmed.
N9YAY
Appointed KA9FLX, Bob Shepard to serve as IRA
Technical Committee Chairman.
K9SI moved and KA9FER seconded a motion to
confirm this appointment.
N9YAY appointed Fred Seibold, W9FWS, to serve as Newsletter Editor.
WD9CIR moved and KA9SZW seconded a motion that this appointment be confirmed.
All three appointnents
passed by a unanimous voice vote.
MACC Director Appointments: N9YAY appointed KB9FBI and W9GIG to serve as MACC
Directors for the next 12 months, and N9OZB to serve as MACC Frequency
Coordinator.
KA9KDC moved and KA9SZW seconded
a motion that the IRA Board of Directors confirm these
appointments. Motion passed by unanimous
voice vote.
NFCC Delegate: KA9FER moved and WD9CIR seconded a motion that: “The
IRA President shall cast all NFCC ballots on behalf of the IRA, and that the
IRA Vice President shall do so in the absence or incapacity of the IRA
President, or by the direction of the IRA President.” Motion passed by unanimous voice vote.
Adjournment: KB9FBI moved
and K9SI seconded that the IRA Board of Directors meeting be adjourned. Motion passed by unanimous voice vote.
The meeting adjourned at 11:58
AM April 25, 2009.
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary/Treasurer,
Illinois Repeater Association Inc.