BOARD of DIRECTORS MINUTES
April 18, 2008
The
Illinois Repeater Association Board of Directors meeting for April 18, 2008 was
called to order by IRA President
IRA
Officers Present:
President:
Vice
President Tim Childers, KB9FBI
Secretary/Treasurer
Larry Schroeder, KA9KDC
Directors-
-
Al Wolfe, K9SI.
William Kraus, KA9FER
Stephen Look, KA9SZW
Stephen Craig, WD9CIR
Staff Present: Aaron Collins, N9OZB, Frequency
Coordinator.
Robert Shepard, KA9FLX, Technical Committee Chairman.
Fred Seibold, W9FWS, Newsletter Editor.
Guests
Present:
Dave Karr, KA9FUR,
___________________________________________________________________________
Request of additional
items to be added to the agenda:
Items
identified for discussion during Committee Reports and New Business:
·
(W9FWS) Consider IL. RPTR ASSOC support for ARRL Spectrum
Defense Fund
·
(KA9FLX)
Board discussion/consideration on
several topics:
o
"Waitlist Policy" Update
o
Enforcement
on "Paper-only" repeaters
o
DSTAR+narrowband Coordination - There should be No Center Channel Use
o
Shared-Non-protected
pair
o
Short
Spaced coordinations
Minutes of Previous
Meetings:
KA9FER moved and K9SI
seconded a motion to approve the minutes as previously published in the
newsletter. Motion carried by unanimous
voice vote.
Treasurer's Report:
Treasurer’s
report: Secretary/ Treasurer, KA9KDC, read the treasurer's for
the period of April 2007 to April 18, 2008.
Association account balance as of 4-18-2008 was $6274.40. Through the
year expenses were $2466.34
and income was $3081.00. <It was noted that this year's income
represents two years of ARRL payments, as 2007 was not rcv'd
until post-2007 mtg>
As of April 18th
(before meeting) there were 132 IRA members: 101 members paid through 2008, 16 through 2009, 6
through '10, 7 through '11, 2 through '12.
K9SI
moved and WD9CIR seconded a motion that the report be accepted. The motion
carried by voice vote.
COMMITEE REPORTS:
v Frequency Coordinators Report : Aaron Collins, N9OZB, IL
Frequency Coordinator gave a review of past years coordination and actions. Coordination actions included 68 applications
in 2008 , 52 granted coordinations
(compared to 41 in 2007). 14
applications still in progress. there were 26 decoordinated
systems. Other system decoordinations in progress. This year the coordination update mailings including followup
second request to non-responders to the 1st mailing. There are 526 listed in the published IL
coordinated repeater list/actually the total number of coordinated repeaters is
557 systems as some are unpublished.
Of the annual mailings that require mandatory response from coordinated
repeaters, there were 69 coordinations (49
addressees) that had not responded as of the annual meeting. Pending requests for coordinations:
about half are digital systems (3 of 7)
v Technical Committe Report : Bob Shepard, KA9FLX gave a summary of issues
and active topics related to coordination.
Discussion of a emerging technology, concerns
and coordination guidelines for digital repeaters, plans for technologies that
utilize narrow FM in terms of separation & coordination. Review of handling for narrowband
assignments established last year and systems results of test operations that
fit the 2007 allocations & layout. For the "waiting list" there are 6
on the list maintained by the Tech Committee Chairman.
o
The official policy is those waiting for repeater frequencies when none
are available in a specific area must keep the IL Repeater Assoc
technical committee chair informed by direct correspondence and updates on an annual
basis. If this annual update is not
made to the tech Committee the requestor will be not maintained on the
"wait list"
A
motion to accept the committee reports was made by KB9FBI and seconded by WD9CIR.
The motion was passed by voice vote.
Old Business:
Pending change of
New Business
:
ARRL
SPECTRUM DEFENSE
Board unanimously agreed to propose
to the membership at the general meeting that a donation be made in the name of
the organization for the ARRL Spectrum Defense Fund. The donation amount recommended would be
$540, which is the number of published coordinated repeaters in
WAIT LIST
As noted in Tech Committee report the policy for WAIT LIST is annual updates must be made by all requesters to be maintain on the IL RTPR ASSOC wait-list.
PAPER REPEATERS
This was a broad discussion on how to eliminate and/or expose "paper repeaters" that exist within the coordination data. It was recommended that systems in "construction" or in "off the air" status not be published.
DSTAR Repeater "Channels"
DSTAR coordinations will not be on traditional center "analog" repeater channel. Systems that convert coordination from analog to DSTAR , will be allowed no more than one year to hold the analog center channel.
SNP(shared non-protected) UHF Channel - statewide 444.125
Frequency Coordinator will send communication/letter to present normal coordination holder that exists, to work on change of frequency for their specific area repeater.
Adjournment: KA9FER moved and KA9SZW seconded that the IRA
Board of Directors' Meeting be recessed until after the annual meeting on April
19, 2008. Motion passed by unanimous
voice vote. The meeting was recessed at 11:04 PM.
Respectfully
submitted,
Larry
Schroeder, KA9KDC
Secretary/Treasurer,
Illinois
Repeater Association Inc.
Annual Meeting Minutes
APRIL 19,2008
Call to order: The meeting was called to order by IRA president Rich Ranson, N9YAY at 10:00 am at the Eastland Suites,
Bloomington/Normal Illinois. Larry Schroeder KA9KDC, secretary/treasurer,
verified that there was a quorum present as required in the constitution to
conduct business. (59 of 132 members
present or represented by proxy)
Introduction of Officers and Attendees: N9YAY asked everyone to introduce themselves and
identify the repeater(s) they represent. There were 39 persons in attendance
representing 59 unique repeater sponsors.
Also
present was
__________________________________________________________
Approval of prior meeting minutes: KB9TVD moved and W9DWP seconded a motion that the
minutes of the 2007 annual meeting be approved as published in the IRA
newsletter. Motion carried by unanimous voice vote.
Treasurer’s report: Secretary/
Treasurer, KA9KDC, read the treasurer's for the period of April 2007 to April
18, 2008. Association account balance
as of 4-18-2008 was $6274.40. Through the year expenses were $2466.34 and income
was $3081.00. <It was noted that this year's income
represents two years of ARRL payments, as 2007 was not rcv'd
until post-2007 mtg>
As of April 18th
(before meeting) there were 132 IRA members: 101 members paid through 2008, 16 through 2009, 6
through '10, 7 through '11, 2 through '12.
KA9ZXN moved and WD9HSY seconded
a motion that the report be accepted. The
motion carried by voice vote.
Coordinator’s report: President N9YAY introduced Aaron Collins, N9OZB
Frequency Coordinator, and thanked him for his efforts in the past year. Aaron
presented his written report that highlighted the activity in the past year. Aaron noted that the effort taken to have a
2nd notice mailing for annual update had beneficial results for
getting a number of repeaters to provide more accurate information, as well as
reduce the number of systems that are at risk of decoordination
for failing to provide annual updates.
Aaron highlighted the
value of the "coordinators toolkit" software is in performing
coordination work. This is a software package engineered by
A motion to accept the
coordinators report was made by WD9HSY and seconded by W9DWP.
The motion was accepted by
voice vote.
Technical Committee report: Robert Shepard, KA9FLX, reported that details of
years technical committee efforts was covered by the Coordinator' report. Bob did stress that repeater coordination
information needs to be technically correct and accurate to improve the
associations efforts in handling coordination actions, in particular he noted
that numerous systems have have incorrect ERP calculation/data,
and physical specifications for their site.
Wait List policy was
stated (requesters must have annual communication and updates with the
technical committee to be maintain on the wait list)
Bob discussed the DSTAR
and digital coordination plan that was formulated at the 2007 meeting. It was noted that many other states have
followed the plan IL had formed when it came to layout of DStar
coordinations on 2m and 440.
President’s
report:
Rich Ranson,
N9YAY, IRA president summarized his view of 2007-2008 activities of the
organization, thanking the board and committee chairs for their work. In particular for Aaron Collins work on
frequency coordination. Rich discussed
NFCC role.
A motion to accept the presidents report was made by W9XA and seconded by W9DWP.
The motion was accepted by
voice vote.
Election of Officers/Directors:
For this year: TWO
DIRECTOR SLOTS ARE TO BE ELECTED N (2 YEAR TERMS):
Nominations from the floor
were:
Stephen Craig-WD9CIR,
Steve Look-KA9SZW
nominees hold the present position which was expiring / no other nominations
received.
WD9HRU made a motion that
all nominees be declared elected.
The motion was seconded by
KA9ZXN and carried by voice vote.
2008-2009 Board:
President- Rich
Ranson-N9YAY
Vice President- Tim
Childers-KB9FBI
Secretary/Treasurer- Larry
Schroeder-KA9KDC
Directors-
(2008-2010) (Stephen
Craig-WD9CIR Steve Look-KA9SZW)
(2007-2009) Al
Wolfe-K9SI William Kraus-KA9FER
Old Business:
n
Discussed
location for IRA annual meetings. general consensus that the EASTLAND SUITES facility,
New Business:
Repeater Coordination software: W9XA made a motion to donate $200 to
ARRL Spectrum Defense Fund donation: N9YAY
present to the membership the recommendation of the board of directors that a
donation of $540 be made to the ARRL Spectrum Defense Fund. WD9HSY made the motion for the membership
approval for the donation, Seconded by KB9TVD.
Approved by voice vote.
---------------
General discussion topics (no specific motions):
Adjournment: There being no further business before the body a motion to adjourn
was made by W9XA and seconded by KB9TVD and approved by a unanimous voice vote.
The meeting was adjourned at 10:58 AM
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary /Treasurer
Illinois Repeater Association Inc.
BOARD of DIRECTORS MINUTES
April 19, 2009
The meeting of the Board of
Directors of the Illinois Repeater Association was called to order by IRA
President N9YAY at
11:02 AM at the Eastland Suites
Bloomington/Normal,
IRA Officers Present: President N9YAY
- Vice President Timothy Childers, KB9FBI- Secretary/Treasurer
IRA officers absent: None.
Committee and Frequency
Coordinator Appointments: President appointed
Aaron Collins, N9OZB to serve as Frequency Coordinator for the next year.
WD9CIR moved and KA9SZW seconded that
this appointment be confirmed.
N9YAY
Appointed Bob Shepard, KA9FLX to serve as IRA Technical Committee Chairman.
K9SI moved and KA9FER seconded a motion to
confirm this appointment.
N9YAY appointed Fred Seibold, W9FWS, to serve as Newsletter Editor.
KA9FBI moved and KA9KDC seconded a motion that this appointment be confirmed.
All three motions passed by a unanimous voice
vote.
MACC Director Appointments: N9YAY appointed KB9FBI and W9GIG to serve as MACC
Directors for the next 12 months, and N9OZB to serve as MACC Frequency
Coordinator.
KA9FER moved and KA9SZW seconded
a motion that the IRA Board of Directors confirm these
appointments. Motion passed by unanimous
voice vote.
NFCC Delegate: KA9SZW moved and KA9FER seconded a motion that: “The
IRA President shall cast all NFCC ballots on behalf of the IRA, and that the
IRA Vice President shall do so in the absence or incapacity of the IRA
President, or by the direction of the IRA President.” Motion passed by unanimous voice vote.
Adjournment: KB9FBI moved and KA9KDC seconded that the IRA Board
of Directors meeting be adjourned.
Motion passed by unanimous voice vote.
The meeting adjourned at 11:20
AM April 21, 2008.
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary/Treasurer,
Illinois Repeater Association Inc.