BOARD of DIRECTORS MINUTES
April 21, 2006
The
Illinois Repeater Association Board of Directors meeting for April 22, 2006 was
called to order by IRA President Rich Ranson at 9:00PM at the Eastland Suites Bloomington/Normal,
IRA
Officers Present:
President:
Richard Ranson, N9YAY
Vice
President Tim Childers, KB9FBI
Secretary/Treasurer
Larry Schroeder, KA9KDC
Directors- - Al Wolfe, K9SI.
William Kraus, KA9FER (delayed/arrived
after start)
Stephen Look, KA9SZW
Staff Present: Aaron Collins, N9OZB, Frequency
Coordinator.
Robert Shepard, KA9FLX, Technical Committee Chairman.
Fred Seibold, W9FWS, Newsletter Editor.
Guests
Present:
___________________________________________________________________________
Moment of Reflection taken for honored IRA officer,
now Silent Key: Past Director:
Jack Frank, KE9WS
Request of additional
items to be added to the agenda: President Ranson asked if any items should be added to the previously
provided agenda. Aaron Collins, IRA Frequency Coordinator suggested that some
improvements/amendments to Coordination Policy by considered in new business.
Minutes of Previous Meetings: KB9FBI moved and
KA9SZW seconded a motion to approve the minutes as previously published in the
2005 newsletter. Motion carried by
unanimous voice vote.
Treasurer's Report:
Secretary/ Treasurer, KA9KDC, read the treasurer's for the period of April 2005
to April 20, 2006. Last years balance was $5,391.23. Through the year expense was $2221.64 and income was $2661.00.
Therefore the balance as of 04/20/06 was $5,830.59. K9SI moved and
KB9FBI seconded a motion that the report be accepted. The motion carried by
voice vote.
Frequency Coordinators
Report.
v Review of past years
coordination and actions
v discussion of PL Table for
v W9AZ/R will be sent followup to provide correct repeater parameters to update
their coordination information.
v A complaint form and
procedure will be documented. This
documentation will be added to the IRA web site.
A
motion to accept the report was made by KB9FBI and seconded by KA9SZW. The
motion was passed by voice vote.
Technical Committee Report:
v importance of ALL coordinated repeater
owners & groups to take active role in communicating & reducing
problems that result from uncoordinated repeaters and those who do not confirm
to guidelines.
v DSTAR, APCO and other
digital system technology discussion, future for narrowband allocations
v recommendation from WI Freq Coordinator,
A
motion to accept the report was made by KB9FBI and seconded by KA9SZW. The
motion was passed by voice vote.
Old Business:
None.
New Business
:
ITEM 1:
Discussion of improved procedure updates for the IRA
Coordination Policy & Guidelines as relates to Decoordination
procedures. Three updates were
recommended by the frequency coordinator and technical committee chairman. After some discussion and subsequent
agreement by the board, the following recommendations to the general membership
for ratification at 4/22 meeting are being made:
KB9FBI motion to submit to
the membership for approval; KB9SZW second, motion passed by voice vote.
The following changes to the IRA Coordination Policy
and Guidelines:
Section 2 "Frequency Decoordination
Notice"
of the Decoordination "Coordination Withdrawal
Rules" currently states:
If the violation(s) have not
been resolved within sixty (60) days of the mailing of the Frequency
Coordination Agreement Violation Notice [FCAVN], a Frequency Decoordination
Hearing Notice shall be sent by certified mail, with a return receipt
requested, to the coordination holder of record a minimum of thirty (30) days
in advance of the hearing.
Change to:
If the violation(s) have not been resolved within sixty
(60) days of the mailing of the Frequency Coordination Agreement Violation
Notice [FCAVN] and no due diligence was made to present and communicate
with the
Section
8 "Frequency Recoordination" within Decoordination
"Coordination Withdrawal Rules" currently states:
If there is no
referendum on the IRA Board of Directors' action(s). Decoordinated
frequency
pair(s) shall not be recoordinated for a minimum of sixty (60) days following the decoordination hearing. If there is a referendum vote taken, and the IRA Board of Directors' action(s) are not reversed, the recoordination of the frequency(s) in question shall not be done until a minimum of thirty (30) days after the tallying of the referendum ballots.
Word
"hearing" will be deleted.
Add New paragraph within
Coordination Guidelines:
Willful
False Statements in Coordinations
Lack of candor in communications with the
Clarification to Section 5 of the "Conditions of Coordination" which currently states:
If a repeater is going to be off the air for
more than sixty (60) days, it is necessary to notify the IRA Frequency
Coordinator, in writing, explaining the reasons why operation has ceased and
when normal operation is expected to be restored.
-AND reason -c- of the
"Coordination Withdrawal" <reasons> which states -
A frequency coordination may be withdrawn by the coordinator
for any of the following reasons:
c. If a repeater is inoperative for more than 180 days.
Added clarification:
If a repeater is off the air
with notice to the IRA,
it shall not be for a period of greater than 180 days. This period may be renewed and extended at
the discretion of the IRA board.
ITEM 2:
"Provide $100.00 to author of the software
"Coordinators Toolkit" used for repeater coordination Motion by
KA9KDC. Second KA9SZW. Approved by voice vote.
ITEM 3:
"Establish a Yahoo User Group for -IllinoisRepeaterAssociation- to provide additional paths for
communication within the organization, beyond the present Web Site." N9YAY and KA9KDC will coordinate the
establishment and administration of the group.
ITEM 4:
Illinois Incorporation "agent" will be
transferred at the next annual renewal with the IL Secretary of State from Dick Isely to present secretary treasurer, Larry Schroeder,
KA9KDC. A safe deposit box will be
established with the IRA's bank to retain significant incorporation papers.
Motion by KA9FER, Second by KA9SZW, approved by voice vote.
Adjournment: KA9FER moved and KA9SZW seconded that the IRA
Board of Directors' Meeting be recessed until after the annual meeting on April
21, 2006. Motion passed by unanimous
voice vote. The meeting was recessed at 12:10 PM.
Respectfully
submitted,
Larry
Schroeder, KA9KDC
Secretary/Treasurer,
Illinois
Repeater Association Inc.
Annual Meeting Minutes
APRIL 22,2006
Call to order: The meeting was called to order by IRA president Rich Ranson, N9YAY at 10:00 AM at the Eastland Suites,
Bloomington/Normal Illinois. Larry Schroeder KA9KDC, secretary/treasurer,
verified that there was a quorum present as required in the constitution to
conduct business.
Introduction of Officers and
Attendees: N9YAY asked
everyone to introduce themselves and identify the repeater(s) they represent.
There were 46 persons in attendance representing 71 repeaters. Also present was
Treasurer’s report: Secretary/
Treasurer, KA9KDC, read the treasurer's for the period of April 2005 to April
20, 2006. Last years balance was $5,391.23.
Through the year expense was $2221.64 and income was $2661.00. Therefore the balance as of
04/20/06 was $5,830.59. WD9DAU moved and WD9HSY seconded a motion
that the report be accepted. The motion carried by voice vote.
Coordinator’s report: President N9YAY introduced Aaron Collins, N9OZB
Frequency Coordinator, and thanked him for his efforts in the past year. Aaron
presented his written report that highlighted the activity in the past year. He
also voiced concern that there are still a number of coordination update forms
that have not been completed and returned.
He highlighted that when
update forms are unanswered for two years that is grounds for decoordination. A discussion about several aspects of the
report resulted in Aaron answering all concerns that were raised.
A motion to accept the
coordinators report was made by WD9DAU and seconded by W9DWP. The motion was
accepted by voice vote.
Technical Committee report: Robert Shepard, KA9FLX, reported on general
activities and topics being dealt with. Bob
emphasized the importance of valid and legitimate coordination parameters being
on file for managing issues.
W9XA moved that the report
be accepted the motion was seconded by N9JWI and carried by voice vote.
President’s
report: Rich Ranson, N9YAY,
reported on NFCC status and recent "conference call" meetings,
as well as an upcoming meeting at the Dayton Hamvention. Rich talked about the importance of the
Illinois Repeater Association, and the healthy status of coordination in
Election of Officers/Directors: Two director positions (2 year term) were up for
election.
Nominations were taken from
floor
WD9CIR,
nominated by WD9HRU seconded by KA9KDC.
Due to the fact that there
were no additional nominations for any of the positions W9XA made a motion that
all nominees be declared elected by acclimation. The motion was seconded by N9JWI
and carried by voice vote Therefore:
Your Elected Board for 2005-2006:
President-Richard Ranson, N9YAY
Vice President- Timothy Childers, KB9FBI
Secretary/Treasurer-Larry Schroeder, KA9KDC
Directors- (2005-2007) Allen Wolf-K9SI, William Kraus-KA9FER,
(2006-2008) Stephen Craig-WD9CIR, Steve Look-KA9SZW
Old Business:
None.
New Business:
Acceptance of amended "IRA Coordination Policy
& Guidelines" which improved and
clarified for Decoordination. See 4/22/2006 Board Meeting Minutes for details
of wording as set by IRA Board.
Motion by
WD9HSY for acceptance of Coordination Policy update "Item1". Second by N9JWI and carried by
voice vote.
Motion
by WD9HSY for acceptance of Coordination Policy update "Item2". Second by WD9CIR and carried by
voice vote.
Motion
by W9XA for acceptance of Coordination Policy update "Item3". Second by WD9HSY and carried by
voice vote.
Donation for Coordinators Toolkit Software. $100 Motion
by WD9HSY for acceptance of Coordination Policy update
"Item3". Second by N9JWI and carried by voice vote.
Yahoo Group Establishment: http://groups.yahoo.com/group/IllinoisRepeaterAssociation/
To be used for
communication and informal discussion of membership on organization topics.
IRA members should join
this new group: IllinoisRepeaterAssociation
Adjournment: There being no further business before the body a motion to adjourn
was made by W9XA and seconded by WD9DAU and approved by a unanimous voice vote.
The meeting was adjourned at 11:21am
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary /Treasurer
Illinois Repeater Association Inc.
BOARD of DIRECTORS MINUTES
April 22, 2006
The meeting of the Board of
Directors of the Illinois Repeater Association was reconviened
by IRA President Rich Ranson at 11:30 AM at the Best
Western, Eastland Suites Bloomington/Normal,
IRA Officers Present: President
Richard Ranson, N9YAY - Vice President Timothy
Childers, KB9FBI- Secretary/Treasurer Lawrence Schroeder, KA9KDC - Directors:
Allen Wolfe, K9SI – William Kraus, KA9FER- Stephen Look, KA9SZW, Stephen Craig, WD9CIR
IRA officers absent: None.
Committee and Frequency
Coordinator Appointments: N9YAY
appointed Aaron Collins, N9OZB to serve as Frequency Coordinator for the next
year. KA9FER moved and KB9FBI seconded that this appointment be confirmed.
N9YAY
Appointed Bob Shepard, KA9FLX to serve as IRA Technical Committee Chairman. K9SI moved and WD9CIR seconded a motion to confirm
this appointment.
N9YAY appointed Fred Seibold, W9FWS, to serve as Newsletter Editor. KA9SZW moved and KA9FER
seconded a motion that this appointment be confirmed.
All three motions passed by a unanimous voice
vote.
MACC Director Appointments: N9YAY appointed KB9FBI and W9GIG to serve as MACC
Directors for the next 12 months, and N9OZB to serve as MACC Frequency
Coordinator. K9SI moved and KA9SZW seconded a motion that the IRA Board of
Directors confirm these appointments. Motion passed by unanimous voice vote.
NFCC Delegate: KA9KDC moved and WD9CIR seconded a motion that: “The
IRA President shall cast all NFCC ballots on behalf of the IRA, and that the
IRA Vice President shall do so in the absence or incapacity of the IRA
President, or by the direction of the IRA President.” Motion passed by unanimous voice vote.
IRA Officer Badges: KB9FBI moved
that badges be made for IRA board/officers and KA9FER seconded, passed by
unanimous vote.
Adjournment: KA9FER moved and KA9KDC seconded that the IRA Board
of Directors meeting be adjourned.
Motion passed by unanimous voice vote.
The meeting adjourned at 11:35 April 22, 2006.
Respectfully submitted,
Larry Schroeder, KA9KDC
Secretary/Treasurer,
Illinois Repeater Association Inc.