ILLINOIS REPEATER ASSOCIATION
BY-LAWS
Amended July 22, 2023
ARTICLE I: NAME
The name of the organization shall be the Illinois Repeater Association. The common acronym for
this organization shall be IRA.
ARTICLE II: PURPOSES and CORPORATE STATUS
SECTION 1: PURPOSES
It shall be our purpose to facilitate the exchange of information and general cooperation between
members, to provide frequency coordination services in frequency bands allocated to amateur repeaters
and other relay facilities, to serve as a forum for technical standardization in the Amateur Radio
Service, to represent Amateur Radio interests in matters under consideration by the Federal
Communications Commission, the American Radio Relay League, or any other organization so involved,
to promote common events, and to help provide community service through the usage of Amateur Radio
and Amateur Radio relay facilities.
SECTION 2: CORPORATE STATUS
The Illinois Repeater Association shall be incorporated as a not-for-profit corporation in the State
of Illinois, and shall be so organized as to qualify for federal tax-exempt status under Section 501
of the U.S. Internal Revenue Code.
ARTICLE III: MEMBERSHIP
SECTION 1: MEMBERSHIP TYPES
The Illinois Repeater Association, Inc. shall have three (3) classes of membership; Regular, Associate,
and Honorary. Regular and associate members shall pay dues as voted by the regular members. Honorary
members shall not pay dues.
SECTION 2: QUALIFICATIONS
A. Regular Members: Individuals, groups of individuals, Amateur Radio organizations or
corporations, owning and operating an Amateur Radio repeater or other dedicated Amateur
Radio relay facility, are eligible for regular membership in the Illinois Repeater
Association, Inc. Each Amateur Radio group or corporation, no matter how large or small,
shall be counted as one entity and shall be entitled to one vote. Each regular member shall
elect a Primary Delegate to represent and vote for that regular member at association
membership meetings. Each regular member may also select an Alternate Delegate,
who shall vote in place of the Primary Delegate during the Primary Delegate's absence.
B. Associate Members: Individuals, groups of individuals, or Amateur Radio organizations or
corporations not owning or operating an Amateur Radio repeater or other dedicated Amateur
Radio relay facility are eligible for Associate Membership in the Illinois Repeater
Association, Inc. Associate members shall not vote on any Association business.
C. Honorary Members: The Board of Directors may vote Honorary Membership in the Illinois Repeater
Association, Inc. to individuals deemed worthy of such membership. Honorary memberships shall
be for one year only and shall be subject to renewal annually by the Board of Directors.
Honorary members shall not vote on any Association business.
SECTION 3: APPLICATION FOR REGULAR and ASSOCIATE MEMBERSHIP
Applications for regular and associate membership shall be submitted to the Secretary/Treasurer by mail
or at a meeting. Only those regular members whose dues, assessments, and membership requirements are
currently satisfied, are considered members in good standing and eligible to vote on IRA business.
SECTION 4: DUES
The amount of yearly dues shall be determined by vote of the regular members at the annual membership
meeting and will be payable and due as of January 1st yearly. Regular Members shall be considered to
be in good standing if dues are paid by the beginning of the Annual Meeting in the year they are due.
Membership approved annual dues changes shall take effect in the fiscal year following the year in
which the dues change was approved.
ARTICLE IV: OFFICERS
SECTION 1: PRESIDENT
The President shall preside at all meetings of the Illinois Repeater Association, Inc. and conduct same
according to the rules adopted. He shall enforce due observance of these By-Laws, and shall perform all
other customary lawful duties pertaining to the office of President. The term of office shall run for
two consecutive years.
SECTION 2: VICE-PRESIDENT
The Vice-President shall assume all duties of the President in his absence of the latter and shall
assume other such lawful duties as he may be delegated. The term of office shall run for two
consecutive years.
SECTION 3: SECRETARY/TREASURER
The Secretary/Treasurer shall keep minutes of all meetings and membership records, and shall be
responsible for the publication of an IRA newsletter. In addition, the Secretary/Treasurer shall
collect all dues, assessments, and fees, pay all bills, and keep accounts of all monies received
and disbursed. The Secretary/Treasurer shall assume any other lawful duties as may be delegated.
The term of office shall run for two consecutive years.
ARTICLE V: ELECTION OF OFFICERS
SECTION 1: NOMINATION AND INSTALLATION
Nomination of candidates for the three officers of the Illinois Repeater Association, Inc. shall
be made at the appropriate annual membership meeting. Election of these officers shall take place
at that annual membership meeting and shall be by majority vote of those delegates in attendance.
Installation of all officers shall take place at the same membership meeting.
SECTION 2: QUALIFICATIONS FOR OFFICE
Persons nominated for, or holding Association offices must be regular members in good standing or
delegates of regular members in good standing of the Illinois Repeater Association, Inc., and shall
hold a valid Amateur Radio license, Technician Class or higher.
SECTION 3: VACANCIES
Vacancies occurring between annual elections must be filled by the IRA Board of Directors until the
next annual membership meeting wherein the vacancy will be filled by majority vote of the regular
members in good standing and/or their delegates, or proxies, in attendance.
SECTION 4: REMOVALS
Officers may be removed by mail vote of 67% of the regular members in good standing, and/or their
delegates, or their proxies, or by vote of 75% of the regular members in good standing, and/or their
delegates, or proxies present at a membership meeting.
ARTICLE VI: DIRECTORS
SECTION 1: GENERAL POWERS
The affairs of the corporation shall be managed by its Board of Directors. The Board of Directors
shall meet in person, or by telephone conference, as necessary to conduct all business of the Illinois
Repeater Association, Inc. Minutes of these meetings shall be published in the IRA newsletter, and
may be published electronically as needed.
SECTION 2: COMPOSITION OF THE BOARD OF DIRECTORS
The composition of the Illinois Repeater Association, Inc. Board of Directors shall be as follows:
A. There shall be seven (7) Directors.
B. The President, the Vice-President, and Secretary/Treasurer will serve as members of the
Board of Directors.
C. Four members shall be elected at the first annual meeting; two members to serve a two year
term, and another two members to serve a one year term. Thereafter, two members of the Board
of Directors shall be elected to a two year term each year at the annual meeting.
SECTION 3: QUALIFICATIONS FOR OFFICE
Persons nominated for, or serving as members of the IRA Board of Directors must be regular members
in good standing or delegates of regular members in good standing of the Illinois Repeater Association,
Inc., and shall hold a valid Amateur Radio license, Technician Class or higher.
SECTION 4: VACANCIES
Vacancies for members of the board are filled in the same way as officers vacancies.
SECTION 5: REMOVALS
The Directors may be removed in the same way as officers are removed.
ARTICLE VII: MEETINGS
An IRA membership meeting shall be held at least annually at such place as the President shall
order. Both membership and board meetings may be called by the President at his discretion,
or by majority vote of the IRA Board of Directors. Notices of all membership meetings, with
the proposed agenda included, shall be sent by first class mail, by the Secretary/Treasurer,
to the entire membership at least 30 days before the time of the meeting. Only such business
as is designated in the notice shall be transacted at this membership meeting.
Should the membership be precluded from meeting face-to-face at least once per annum, the
President may call an electronic meeting to occur using technology that will allow video and
audio of all attendees to be uniformly enjoined. The membership may, at their discretion,
participate with or without audio and/or video input. The Board and Officers must participate
with at least a full duplex audio connection. Non-Face to Face meetings will only be permitted
should State or Federal laws prohibit the gathering of the membership in person.
ARTICLE VIII: VOTING
SECTION 1: PRIVILEGES
Regular members shall be entitled to cast one vote per organization at any membership meeting
of the Association. Regular members may assign their proxy to one person, in writing to the
Secretary/Treasurer, who shall be entitled to vote for the regular member. Such individuals,
groups, Amateur Radio organizations or corporations so represented must be regular members in
good standing of the Illinois Repeater Association to be counted in any voting.
SECTION 2: PROCEDURE
A. Voting at Meetings: Voting at all membership meetings for the election or removal of
officers and directors, and for the amendment of these by-laws, shall be by written
secret ballot. Voting on other matters up for consideration shall be by voice vote,
or show of hands, unless a written ballot is requested by two-thirds of the regular
members present in good standing or their delegates or proxies.
B. Mail-In Ballots: Voting by mail shall be carried out by printed ballot issued by the
Secretary/Treasurer and mailed by first class mail to all of regular members in good
standing. This ballot shall be mailed to the address listed in the Secretary/Treasurer's
membership records. All mail ballots must be returned to the Secretary/Treasurer no
later than three weeks from the issue date printed on the ballot.
C. Vote Tally: The President shall appoint a Teller Committee of three regular IRA members
in good standing, or their delegates, or proxies, who shall tally the written ballots and
post the election results at the membership meeting where the vote was taken. In the case
of a mail ballot, the Teller Committee shall tally and post the election results with both
the President and Secretary/Treasurer within one week after the three week ballot return
deadline has expired. The results of the mail ballot shall be posted in the next issue of the
IRA Newsletter, or by means of a first class mail notice to all IRA members in good standing.
ARTICLE IX: QUORUM
At all IRA membership meetings, a minimum of five regular members in good standing and/or their
delegates, or their proxies, plus two officers and one other director shall be considered a quorum
for the transaction of business.
ARTICLE X: MEETING RULES
Robert's Rules of Order in its most current edition shall govern proceedings.
ARTICLE XI: FREQUENCY ALLOCATION AND COORDINATION
The President shall appoint, with the approval of the Board of Directors, one or more Frequency
Coordinators who shall keep records appropriate to the coordination of Amateur Radio repeater
frequencies, and the coordination of the frequencies used by other Amateur Radio relay facilities
in the State of Illinois. The function of the coordinator(s) shall be to allocate frequencies,
access modes, and special functions tones/codes so as to minimize interference between Amateur Radio
relay facilities. IRA Frequency Coordinators shall, when possible or practical, work with adjacent
state frequency coordinators when dealing with coordination requests 120 miles or less from the state
border in order to prevent or minimize cross-border interference.
SECTION 3: RULES and POLICIES
All frequency coordination applicants, and all current frequency coordination holders - regardless of
initial coordination date, shall operate and maintain their Amateur Radio repeater systems, and relay
facilities according to both Part 97 of the Rules and Regulations of the Federal Communications
Commission, and the Rules and Policies of the Illinois Repeater Association. Frequency coordination
and decoordination procedure and policy shall be based on that adopted as part of the IRA Rules
and Policies.
ARTICLE XIV: DISSOLUTION and ASSET DISPOSITION
SECTION 1: TIME FRAME
In the event of the cessation of any Illinois Repeater Association, Inc. organizational activities for
a period of at least fifteen (15) calendar months, the then remaining IRA officers and directors may
submit a proposal to dissolve the IRA to the regular members then in good standing.
SECTION 2: PROCEDURE
Upon the approval by 67% of such members, and/or their delegates, or proxies, voting on this proposal
to dissolve, the surviving IRA officers and directors shall: (1) Pay all outstanding bills, to the extent
that IRA assets permit, (2) Surrender the Corporate Charter to the Secretary of State of Illinois, and
(3) Transfer any and all remaining organization assets to the American Radio Relay League Foundation, a
charitable foundation as defined by applicable Federal IRS Regulation(s) and/or Statutes.
ARTICLE XV: AMENDMENTS
The Illinois Repeater Association, Inc. Constitution and/or By-Laws may be amended by mail vote of 67% of
the regular members in good standing, and/or their delegates, or proxies or by vote of 75% of the regular
members in good standing and/or their delegates, or proxies, present at a memberhip meeting.
RATIFICATION:
This original document was ratified by voice vote of the charter members of the Illinois Repeater Association, Inc. on Saturday, November 15, 1986.
This revised document was ratified by written ballot of the members of the Illinois Repeater Association, Inc. on Saturday, April 17, 1993.
Amended April 16, 2011 for Article III, Section 4 "DUES" by proceedings of 2011 General Meeting.
Amended July 22, 2023 for Article VII, "MEETINGS" by proceedings of 2023 Special Meeting.